Imaging
Digitizing information can vastly improve business processes and effectiveness. Imaging is the first step in organizing and controlling content critical to an organization.
Benefits
Digital documents and index databases:
- Speed productivity with instant document access, distribution and storage
- Eliminate lost or misfiled documents
- Improve collaboration across the enterprise
- Allow faster, more effective customer service
- Enhance information security and control
- Provide backup and disaster recovery
- Archive data and documents for organization and regulatory reporting
Applications
Digital images allow easy storage and retrieval, remote access capability, access tracking, and reduced storage space. Workers typically spend 25% or more of productive time searching for or transporting documents to process, studies confirm. Critical documents -- applications, orders, invoices, payments, registration cards -- can be converted to digital formats and immediately enter the business process workflow.
Microfilm or microfiche assure long-term records safekeeping. Quality microfilm or microfiche, stored in the proper environment, can last hundreds of years. Documents can be read with the simplest magnifying technology, which always will be available.
Document imaging usually is performed at or near the workplace. CPI's network of affiliated scanning partners across the U.S. assures this capability. On-site scanning assures client control and continued access to documents waiting for scanning.
RRD has organized and managed hundreds of scanning projects with millions of images involving:
- Invoices and orders with multiple paper sizes and attachments
- Insurance, banking and mortgage applications and change forms with dozens of variations
- Engineering, construction blueprints
- Paper of all size and thickness
- Magazines
- Books ( with and without debinding )
- Microfilm or microfiche
- Catalogs
- Plats
- Cards
- Newspapers
Client
RRD has nearly a decade of experience in media-to-media conversion without altering the content of archival storage formats. Project teams have worked with financial services, manufacturers, mortgage and marketing companies to migrate data safely, accurately and securely from outmoded storage methods to leading-edge technology.